Services & FAQ,S . ..
Our Service
We help you bring Ideas to Life!
Do you have Ideas but not sure how to put them together for your Event?
We can come to you!
While you're planning your Event, just give us a call to schedule a site visit with one of our Event Specialists. Whether at home, workplace or chosen venue, we want to have the opportunity to see your space to help you select the perfect conbination of Rentals.
Wedding Rentals
Planning your Wedding?
We Love weddings and offer everything you need for your Special Day!
Choose from a variety of options to make your Special Day just like you Imagined and you dreamed of. ...
Special Event Rentals
No Event is too big or too small for personalized attention. We will work with you over the phone or on-site to provide your with your choice of the broadest range of equipment needed to make your Event look Spectacular!
From throwing a Backyard Party or Wedding. .. to Mayor Festivals, Corporate Events, Fundraisers or Concerts.
We ensure on-time delivery and equipment pick-up from an experienced staff. Further, we know that because of the imprecise nature of events, sometimes emergencies occur after business hours and we are on-call 24 hours, 7 days a week to meet your needs.
Tent Rentals
Part of our job involves understanding your needs, and sometimes one of the best way we can do that is to meet you at the place where your event is being held.
Bethel Party Rentals offer you many sizes of tents with a variety of applications.
We have many sizes of tents to help protect you and your guests from changes of weather.
Optional additions such as sidewalls, lighting, heating, flooring, dance floors, etc., can help to make your rental tent feel more like home. There are many options when considering a tented event. Tents are in high demand for the summer months, so it’s never too early to start choosing which tent fits your event best. Please contact one of our knowledgeable and experienced Tent Specialists to walk you through the process.
Additional Services
Bethel Party Rentals supports a diverse range of customers. We regularly work with area event planners, caterers, venue coordinators, and more; we’re happy to sit down with you or your partnering vendors to create a successful event. We serve events throughout the Rocky Mountains.
Additional Services Offered:
- Delivery & Pick Up Logistics
- 24/7 Installation & Set Up
- Custom Flooring, Staging & Tenting
- 24/7 On-Call Staff
- Event Tent Permitting
- On-Site Event Attendants (Take care of Tenting, Lighting & Heating)
- Scullery Personnel (Take care of Kitchen Equipment)
FAQ'S
FAQs:
How do I place an order?
You may place an order or submit a quote by phone, fax, e-mail.
Once your order/or quote is placed, one of our account managers will call, email or fax you a contract for your review. To secure the date of your event and equipment needed, a 50% deposit is required and due at the time of confirmation of your order and signed confirmation of the Rental Agreement is received. If needed. One of our Event Specialist may be available for an on site consultation, their services are FREE!
What information do I need to place an order?
We will need contact information, pick-up and delivery information, and a list of the equipment needed for your special event.
How does your pricing work?
The prices quoted are for a one-day rental however weekly and monthly rates are available. Please ask for further pricing information.
When do I need to make a reservation?
Planning ahead helps ensure equipment availability. If you are planning a large event during the months of May-August or September- December, we advise contracting us 6 months ahead. We understand that guest counts and situation can change. We request that final changes to your order be made 1 week prior to delivery. We will make every effort to meet your needs.
How do I reserve equipment?
Your order may be placed but it is not reserved until a signed Rental Agreement is received. Changes to an order, increasing or decreasing quantities, can be made up to three days prior to the scheduled delivery date. On site reductions are subject to full rental fees. On site additions are subject to additional delivery fees, if equipment is available.
Can I pickup our equipment?
You may pickup and return your equipment if your order does not include a structural tent stage or dance floor, due to equipment availability.
What are your payment policies, and what payment option do I have?
We accept all major cards, (Visa, MasterCard, and American Express) cash and checks. Our payment policy requires a 50% deposit at time of Contract and copy of Rental Agreement. Full payment is required at least a day prior your delivery.
How do I arrange a tent?
Contact Bethel Party Rentals to arrange for a site survey. This will allow us to provide you with the best design solutions, devoted professionalism and a focus on excellence and quality. CAD diagrams are available per your request to assist with planning your event. Tent proposals must be signed, with deposit payment to secure equipment.
What type of tents do you carry?
We carry White Aztec frame tents, White Losberger, and Clear Losberger.
What do I do if something unexpected malfunctions in my event?
We strongly recommend you request Site Attendants for your event.
What is a Site attendant, and what do they do?
A Site Attendant is required to be on site through the course of your event until dismissed by the client, and will handle the unexpected situations that may occur in your event. They will close/ and open walls, fix the unexpected malfunctions on heaters, lighting and miscellaneous equipment rented with our company. The site attendant is not responsible for bussing tables and does not provide that service.
FAQs:
What is a scullery person and what do they do?
When requested, a scullery person can be on site through out the course of your event, the waiter/waitress will bring in service items to the scullery; the scullery will stack and rack all service items to avoid major breakage, damage or missing items. Any missing items, breakage and/or damage that take place prior to bussing by BPR employees remains the responsibility of the client.
How far do you deliver?
We deliver to the Aspen, Snowmass, and the Western slope area.
How much is delivery?
Deliver fees may vary from city to city based on the location and specific time restraints needed. Delivery and pick up rates are quoted as a round trip fee depending on your location, there is a minimum order amount that must be met before delivery charges are applied. If a more specific time is needed, there will be additional charges. Because our trucks have many deadlines during the day, we do not schedule specific times for all delivers. If delivery is to your home, we will ask for a place where we can leave the equipment (garage, deck etc…) if you are not home, but we strongly recommend that someone be available onsite for delivery and pick up count, (to avoid miscount on items or equipment). If the delivery is to a business or venue, we will ask for hours of operations. We are capable of accommodating most situations, including weekends and late nights. Please contact us for further delivery information.
Do you have an emergency number?
Yes, at our locations an emergency line is available for urgent needs. You will be prompted to our voicemail that will direct your call to one of our “On Duty Staff”, Urgent situations or needs are considered to be events happening that day or night. (970-947-9700)
How is equipment delivered and how should it be returned?
All rental items will be delivered and picked up at a designated location. Our personnel are instructed to neatly stack all items upon delivery. Our equipment arrives in special crates to ensure that it will arrive sanitized and table ready. All items are counted at delivery and again at pickup. All chairs and tables must be broken down and stacked prior to pick up.
Do you offer event set up and breakdown?
Yes, we do. There is an additional charge for these services and they are based on our staff availability. Set up for tents, dance floor, and stage will be included with the labor charge.
Do I need an appointment to visit your showroom?
Our designed showroom is open year-round and although an appointment is not needed, we do encourage you to make one. Please call today to arrange an appointment with one of our local sales managers.
How much do rental linens cost?
Pricing is determined by the size and material of each cloth. Our sales representative are available to assist you during business hours, also Inquiries are welcome by phone, fax and e-mail.